Enterprise Email Archiving Solutions: Best Answer to Emails Storage and Access Problems
In 2012, the volume of business mails sent and received daily was 89 billion. The number is expected to increase to more than 143 billion by the end of 2016, according to the leading marketing firm The Radicati Group Inc.. From the above mentioned statistics, it is actually clear that the utilization of electronic mailing system in different enterprises improves in a faster pace in the future. If the important business messages are not securely stored, with rising email usage, business vulnerability will also increase. It is actually here that enterprise email archiving solutions play a major role. The remedy enables you to easily safely store multiple mails for restricted access at any time in the future.
Major benefits associated with enterprise email archiving solution are the following:
Email archival allows you to boost your messaging server space. It removes the older emails thereby creating additional space for the new messages to get stored. Removal of older mails doesn't mean they are lost or deleted, however. These mails are merely moved to a centralized database where they can be easily accessed.
All Time Access
Electronic mails saved in the archive may be accessed, 24/7 with no hassle. Of course the users can restrict viewing of mails from the archive by removing the names of people such as ex-employees and so on.
eDiscovery has gained tremendous importance especially in the wake of a large number of organizations using emails and electronic documents to prove their innocence within a civil lawsuit. An organization can be fined, its registration canceled, etc. in the event it fails to generate required data and messages within the court of law against the charges brought against it.
In order to prevent harassment resulting in establishing the corporate brand value, it means protection of an organization's intellectual property. Relevant business emails need to be well protected and encrypted so that no third party can look at exactly the same. Email compliance has therefore become very important for companies to totally eliminate email violations, spamming, and malware.
Enterprise email archiving solutions can be cloud based or in-house. Businesses used in-house or on-premise ones, before the emergence of cloud-based emailing solution. Introduction of cloud email archiving has made many organizations to switch over to this model, however.
One of the main benefits associated with cloud email archiving service is its inexpensive nature. Budget constrained companies can certainly begin accessing a cloud emailing solution for better business communication management. No software or hardware equipment is required to be purchased or installed in the premises. Similarly, maintenance cost or up-gradation expense is zero in the case of a cloud-based emailing service.
By emptying the inbox so that new digital mails can easily get stored, cloud email archiving solution offers great storage space. All older ones are moved to the centralized database for easy accessing of the same, 24 hours a day. Email access can be restricted by removing names of the individuals the person you think needs to be forbidden from checking business emails.
To conclude, best of cloud or non-cloud based enterprise email archiving solutions let people access corporate information from remote locations and data centers in real time. No client server or software is required to access the solution.